The One-on-One Business Meetings at HDAW 2020 offer the opportunity for distributors and suppliers to engage in private, focused business meetings throughout the event.

20 Total Meeting Slots

  • 8 Meetings on Wednesday, January 29
  • 12 Meetings on Thursday, January 30

Each meeting is 35 minutes in length.

All distributor companies participating in the One-on-One Business Meetings must be registered for HDAW 2020.

  • Distributors can opt to defer their registration payment until January 2, 2020. 
  • Distributors who register prior to November 1, 2019 are eligible for one of four upgraded packages.  


  • Premier distributors and suppliers registered for HDAW will engage in private, focused business meetings.
  • There is no cost for distributors to participate in One-on-One Business Meetings.
  • Computer automated scheduling uses your company’s selections and preferences to create an unbiased, quality schedule.

New for 2020 HDAW:

  • MeetMax Online One-on-One Scheduling Software: User friendly online interface that allows you to select and rank your preferred companies. Schedule creation will be based on automation and favor mutual selections.
    • Click here for a PDF version of instructions on setting up your account in MeetMax.
    • To view the instructional video, click here.
  • Company Opt-Outs: Opportunity to anonymously “opt-out” of meeting with a certain company and prevent a meeting being scheduled between the two of you.
  • Self-Scheduling: Once schedules are created, there is now an opportunity to manually request a meeting to fill any remaining available time slots.
  • Meetings Located in the Convention Center: Instead of hotel guest suites, this year suppliers will be hosting the one-on-one meetings in conference rooms conveniently located in the Convention Center.

Distributor Key Steps and Dates:

  • Register for HDAW
    • Deadline: Friday, November 15, 2019
  • Commit to Participate in One-on-Ones:
    • Deadline: Friday, November 15, 2019:  In HDAW registration process, commit to participate in one-on-one meetings.
  • Engage in MeetMax Webinar:
    • Tuesday, November 12, 2019: Engage in webinar to learn how to navigate MeetMax, the online one-on-one scheduling software
  • Access MeetMax and Select/Rank Suppliers:
    • Monday, November 18, 2019- Friday, November 22, 2019:  On Monday, November 18, Distributors will receive an email directly from MeetMax to create a log-in and begin selecting and ranking their preferred suppliers
  • Receive Schedule/1st Right of Refusal:
    • Monday, December 9- Wednesday, December 11, 2019:  Distributors will be emailed their schedule for review. Any meeting cancellations must be executed in MeetMax.
  • Final Schedules Emailed: 
    • Wednesday, December 18, 2019:  These schedules will reflect the 1st right of refusal cancellations from both distributors and suppliers
  • Self Scheduling Begins:
    • Thursday, December 19, 2019- Friday, January 24, 2020: Companies may re-access MeetMax and request appointments to fill any remaining time slots.  All appointment requests must first be accepted in order to be a confirmed meeting.

Questions?  Contact Cindy Ganas at 904-737-2900 or email

 For Technical Support with this webpage, please contact support