NOTE:  HDAW 2020 is now over- the Exhibiting Supplier Guide below is for 2021 planning purposes only.  The 2021 Exhibiting Supplier Guide will be available in Fall 2020.

Everything you need to plan and prepare for successful participation in HDAW is contained within this guide. Take advantage of the Early Bird deadlines for ordering services for tremendous savings. See the Checklist link below.

Read the General Conference Information section carefully. This will provide you with complete details concerning installation and dismantling of exhibits, as well as provide you with a complete overview of Conference services and regulations.

ATTENTION:  The use of the HDAW name and logo and any licensed products are strictly prohibited without the express written consent of Conference Management and/or Conference Organizers (CVSN, HDDA & HDMA).  This includes, but not limited to, exhibiting suppliers, contractors & publications.  You may contact Sandra Kulas at for approval.

Document Details
Welcome to HDAW 2020!
PDF checklist of important items at HDAW.
Directory of Services
Official vendors' contact information and services.
Freeman Quick Facts
Freeman Service Information, Schedule and More!
Document Details
Booth Inclusions
What is included in your HDAW booth?
Exhibit Display Rules & Regulations
Display rules and regulations for your booth space at HDAW 2020.
Exhibiting Supplier Regulations
Fully detailed regulations regarding your participation at HDAW 2020.
Fire Department Requirements
Specific fire department requirements are utilized at HDAW.
General HDAW Information
Find answers to most basic HDAW questions here.
Music Licensing
Exhibiting suppliers must obtain written permission from the copyright or trademark holder
Non-Exhibiting Supplier Status
Companies who are qualified to exhibit, but are not currently exhibiting at HDAW 2020.
Solicitations/Unauthorized Services
Companies who approach exhibiting suppliers offering services, but are not official HDAW vendors.
Union Rules & Jurisdiction
Local Union rules and regulations.
Document Details Due Date
Dismantling Notice
Important information regarding the move-out period.
Exhibiting Supplier Bulletin
Important HDAW 2020 onsite information.
Hotel Reservations
Book your rooms securely at the Gaylord Texan ASAP
Promotional/Sponsorship Opportunities
Increase your ROI with sponsorship - available in various packages and locations. ASAP
Vehicle Entry Procedures
Important information for exhibiting suppliers who will have a vehicle in their booth. ASAP
Document Details Due Date
Exhibitor Appointed Contractor Application
Requied if you will be utilizing any other vendor besides Freeman for your booth setup/dismantle. December 13, 2019
Sample Certificate of Insurance
A sample certificate of insurance is provided for your convenience. N/A
Document Details Due Date
Document Details Due Date
Exhibiting Supplier Badge Registration
Register your company personnel today! ASAP
CompuLEAD Retrieval
Order lead retrieval services to capture your leads onsite. November 29, 2019
Document Details
General Shipping Information
Please read through the general shipping information for all shipping inquiries at HDAW 2020.
Freeman Marshaling Yard
Directions for your freight delivery provider to the Freeman Company Marshalling Yard.
Document Details
Gaylord Texan Services Guide

Gaylord Texan Services include all catering, electrical services, internet and more.

Gaylord Texan Rigging
Gaylord Texan Rigging Services Form
Document Details
Freeman Company Services Guide

Freeman Company offers everything from shipping to furniture to increase your standard booth space. 

Click HERE for the PDF version of the Freeman Company Service Kit.

Click HERE for Freeman A/V

Click HERE for Freeman furniture pricing and order form.

Note: When ordering online with Freeman Company, you must create an online account with them direct. Logins are based on the parameters set forth by Freeman Company.

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