Distributor One-on-One Meetings
Why participate?
One-on-One Business Meetings provide distributors with a once-a-year opportunity to meet in person with top suppliers to build effective, profitable plans for the year ahead. How it works:
- Premier distributors and suppliers registered for HDAW will engage in private, focused business meetings.
- There is no cost for distributors to participate in the One-on-One Business Meetings.
- Computer-automated scheduling uses your company’s selections and preferences to create an unbiased, quality schedule.
HDAW offers assistance in pre-scheduling One-on-One Business Meetings during the event. While the official deadline to participate has now passed, there still may be opportunities to schedule business meetings. Please contact leah.jones@autocare.org or ashlie.vesper@autocare.org for more details.
Frequently Asked Questions
HDAW utilizes the MeetMax Online Scheduling Software. MeetMax is a user-friendly interface that allows each company to select their preferred companies and then rank them according to interest level. Schedules will be based on mutual selections and created before you arrive on-site, resulting in quality, preferred appointments for both distributors and suppliers.
For each team* your company is bringing, you will select and rank at least 30 companies to meet with.
Company Opt-Outs: The MeetMax system provides an opportunity to anonymously “opt out” of meeting with a certain company and prevent a meeting from being scheduled between the two. Distributor companies also have the availability to preview and edit their schedules before supplier manufacturers receive a copy.
Self-Scheduling: Once schedules are created, there is now an opportunity to manually request a meeting to fill any remaining available time slots.
*If a company has multiple regions (Ex. East, West) or multiple business functions (Ex. Marketing, IT,), then that company may have multiple teams to field that specific need. Suppliers must reserve meeting rooms for each team sent.
HDAW staff will send out the link to access the HDAW’27 specific MeetMax site to the designated company One-on-One communications contact on the specific dates to be announced.
Do not try and access the HDAW’27 scheduling site through www.meetmax.com. That is not the custom scheduling site for HDAW.
Multiple teams from one company can be approached in two ways:
1.) If a larger company is looking to hold a greater number of meetings than the 21 meetings allotted, then that company can have “generic” teams to schedule multiple meetings in each time slot.
2.) If a company is looking for their team to represent a specific “region or business function,” then that company may have multiple regions (Ex. East, West) or multiple business functions (Ex. Marketing, IT,) where that team would be marketed with its specific name and have its own distinct schedule. Contact leah.jones@autocare.org or Ashlie.vesper@autocare.org to facilitate these types of teams.
For each team your company is bringing, companies will select and rank at least 30 companies to meet with. (Ex. 1 team selects/ranks 30 companies, 2 teams selects/ranks 60 companies, etc.)
There is a maximum of three (3) teams any one company can bring.
Regardless of situation, each team must have a minimum of one HDAW registrant.
For suppliers, each team must have their own meeting room reserved.
If bringing multiple “generic” teams (Ex. Team 1, Team 2, or Team 3), simply indicate that number in the HDAW registration process when prompted.
If bringing multiple teams that are “region/function” specific, HDAW staff will be sure that those teams have a unique login to the MeetMax online scheduling system. They will be treated as a separate company to ensure that companies are specifically selecting and ranking them.
The MeetMax system will allow you to choose which time slots, out of the total 20, you would be available to hold a meeting. By default, your company will be made available to all time slots. You may “de-select” the box of the timeslot that you do not want any meetings scheduled.