EXHIBITOR GUIDE

Everything you need to plan and prepare for a successful experience at HDAW’24 is available here. Take advantage of the Early Bird deadlines for ordering services for tremendous savings. See the Checklist link below.

Read the General Conference Information section carefully. This will provide you with complete details concerning installation and dismantling of exhibits, as well as provide you with a complete overview of Conference services and regulations.

ATTENTION: The use of the HDAW name and logo and any licensed products are strictly prohibited without the express written consent of Conference Management and/or Conference Organizers (AWDA/Auto Care Association, CVSN & MEMA). This includes, but is not limited to, exhibiting suppliers, contractors & publications. You may contact Sandra Kulas at skulas@wtglasgow.com for approval.

Downloadable File	Details
Welcome	Welcome to HDAW’24!
Checklist	PDF checklist of important items at HDAW.
Directory of Services	Official vendors’ contact information and services.
Freeman Quick Facts	Freeman Service Information, Schedule and More!

Downloadable File	Details
Booth Inclusions	What is included in your HDAW booth?
Exhibit Display Rules & Regulations	Display rules and regulations for your booth space at HDAW’24.
Exhibiting Supplier Regulations	Fully detailed regulations regarding your participation at HDAW’24.
Fire Department Requirements	Specific fire department requirements are utilized at HDAW.
General HDAW Information	Find answers to most basic HDAW questions here.
Music Licensing	Exhibiting suppliers must obtain written permission from the copyright or trademark holder
Non-Exhibiting Supplier Status	Companies who are qualified to exhibit, but are not currently exhibiting at HDAW’24.
Solicitations/Unauthorized Services	Companies who approach exhibiting suppliers offering services, but are not official HDAW vendors.
Union Rules & Jurisdiction	Local Union rules and regulations.

Downloadable File	Details	Due Date
Additional Exhibiting Supplier Opportunities	Gain a competitive edge and increase your company’s visibility with programs only available to HDAW”24 exhibiting suppliers	12/15/2023
Dismantling Notice (Coming Soon)	Important information regarding the move-out period.
Exhibiting Supplier Bulletin (Coming Soon)	Important HDAW’24 onsite information.
Hotel Reservations	Book your rooms securely at the Gaylord Texan	ASAP
Promotional/Sponsorship Opportunities	Increase your ROI with sponsorship – available in various packages and locations.	ASAP
Vehicle Entry Procedures	Important information for exhibiting suppliers who will have a vehicle in their booth.	ASAP
Concept 2000	Concept 200 Rental Package Form	12/18/2023

Downloadable File	Details	Due Date
Exhibitor Appointed Contractor Application	Required if you will be utilizing any other vendor besides Freeman for your booth setup/dismantle.	12/12/2023
Sample Certificate of Insurance	A sample certificate of insurance is provided for your convenience.	N/A

Downloadable File	Details	Due Date
Exhibitor Badge General Information	General Supplier Badge Information
Exhibitor Supplier Badge Registration	Register your company personnel today!	ASAP
CompuLEAD Retrieval CompuSystems	Order lead retrieval services to capture your leads onsite. For pricing sheet, click here.	11/18/2023

Downloadable File	Details
General Shipping Information (Coming Soon)	Please read through the general shipping information for all shipping inquiries at HDAW’24.
Freeman Marshaling Yard	Directions for your freight delivery provider to the Freeman Company Marshalling Yard.
International Freight Forwarder	Phoenix International Business Logistics, Inc. (PIBL) is the official international freight forwarder for HDAW’24.

Downloadable File	Details
Gaylord Texan Services Guide	Gaylord Texan Services include all catering, electrical services, internet and more.

Document	Details
Freeman Company Services Guide	Freeman Company offers everything from shipping to furniture to increase your standard booth space. PDF version of the Freeman Company Service Kit coming soon. Note: When ordering online with Freeman Company, you must create an online account with them direct. Logins are based on the parameters set forth by Freeman Company.

Introduction

General HDAW Information

Immediate Action Required

Exhibiting Supplier Appointed Contractor

Exhibiting Supplier Badge Registration/Lead Retrieval

Shipping

Gaylord Texan Services

Freeman Services