Everything you need to plan and prepare for successful participation in HDAW is contained within this guide. Take advantage of the Early Bird deadlines for ordering services for tremendous savings. See the Checklist link below.

Read the General Conference Information section carefully. This will provide you with complete details concerning installation and dismantling of exhibits, as well as provide you with a complete overview of Conference services and regulations.

ATTENTION:  The use of the HDAW name and logo and any licensed products are strictly prohibited without the express written consent of Conference Management and/or Conference Organizers (CVSN, HDDA & HDMA).  This includes, but not limited to, exhibiting suppliers, contractors & publications.  You may contact Sandra Kulas at skulas@wtglasgow.com for approval.

Document Details
Welcome to HDAW 2019!
PDF checklist of important items at HDAW.
Directory of Services
Official vendors' contact information and services.
Document Details
Exhibit Display Rules & Regulations
Display rules and regulations for your booth space at HDAW 2019.
Exhibiting Supplier Regulations
Fully detailed regulations regarding your participation at HDAW 2019.
Fire Department Requirements
Specific fire department requirements are utilized at HDAW.
General HDAW Information
Find answers to all basic HDAW questions here.
Music Licensing
Exhibiting suppliers must obtain written permission from the copyright or trademark holder.
Non-Exhibiting Supplier Status
Companies who are qualified to exhibit, but are not currently exhibiting at HDAW 2019.
Solicitations/Unauthorized Services
Companies who approach exhibiting suppliers offering services, but are not official HDAW vendors.
Union Rules & Jurisdiction
Local Union #631 rules and regulations.
Document Details Due Date
Concept 2000
Everything you need for your booth in one simple package. TBD
Dismantling Notice
Important information regarding the move-out period.
Exhibiting Supplier Bulletin
Important HDAW 2018 onsite information.
Hotel Reservations
Book your rooms securely at the Mirage Hotel. ASAP
Promotional/Sponsorship Opportunities
Increase your ROI with sponsorship - available in various packages and locations. ASAP
Vehicle Entry Procedures
You will also need to complete:
Clark County Temporary Permit Application 
Vehicle Entry Form
Document Details Due Date
Exhibitor Appointed Contractor Application
You must complete this form if you will be utilizing any other vendor besides Freeman for your booth setup/dismantle. TBD
Sample Certificate of Insurance
A sample certificate of insurance is provided for your convenience. N/A
Document Details Due Date
Judy Venn & Associates
Judy Venn can provide a team of elite models/hostesses for your booth. N/A
SOA Secutiry
SOA can provide your company's booth with increased security.
Document Details Due Date
Exhibiting Supplier Badge Registration
Register your company personnel today! TBD
CompuLEAD Retrieval
Order lead retrieval services to capture your leads onsite. TBD
Document Details
General Shipping Information
Please read through the general shipping information for all shipping inquiries at HDAW 2019.
Freeman Marshaling Yard
Directions for your freight delivery provider to the Freeman Company Marshalling Yard.
International Shipping
Rogers Worldwide
Rogers Worldwide provides international shipping to our exhibitors. View their FAQs.
Document Details
Mirage Technical Services Guide

Mirage Technical Services include all catering, booth cleaning, electrical services, internet and more.

Document Details
Freeman Company Services Guide

Freeman Company offers everything from shipping to furniture to increase your standard booth space. 

Click here for the PDF version of the Freeman Company Service Kit.

Note: When ordering online with Freeman Company, you must create an online account with them direct. Logins are based on the parameters set forth by Freeman Company.

 For Technical Support with this webpage, please contact support