Please be aware that both the Gaylord Texan and Embassy Suites by Hilton are completely sold out.  

We have provided a list of nearby hotels below.  For rates and/or to reserve rooms, please contact the respective hotel direct.  Please also note that HDAW does NOT have a block and/or special rate at these hotels:

  • Courtyard by Marriott Dallas DFW Airport North/Grapevine (approx. 2 miles from the Gaylord Texan)
    2200 Bass Pro Drive, Grapevine, TX 76051.  Phone:  817-251-9095 
  • Great Wolf Lodge Grapevine (across the street from the Gaylord Texan)
    100 Great Wolf Drive, Grapevine, TX 76051.  Phone:  800-693-9653 
  • TownePlace Suites by Marriott Dallas DFW Airport North/Grapevine (approx. 2 miles from the Gaylord Texan)
    2200 Bass Pro Drive, Grapevine, TX 76051.  Phone:  817-421-6121 

IMPORTANT NOTE REGARDING HOUSING: Year after year, HDAW is made aware of housing brokers contacting HDAW attendees to solicit discounted hotel reservations for HDAW. HDAW would like to help you avoid situations that could result in loss of deposits, payments, or reservations with additional charges for your stay.  The Gaylord Texan is the only official housing contractor for HDAW and will never solicit HDAW attendees and exhibiting suppliers, either by phone or e-mail. HDAW reservations are only guaranteed by using the Gaylord Texan provided reservation system from the link that is posted on the HDAW web site. HDAW room rates include resort fees and other features and are highly competitively priced.

Companies that have solicited HDAW attendees and exhibiting suppliers offering discounted hotel rooms are:

  • Business Travel Bureau
  • Convention Housing Services
  • Conventioneers, LLC
  • Corporate Booking Services
  • Elite Expo
  • Executive Booking Services (EBS)
  • Global Expo Travel
  • Global Housing Services Corp.
  • Global Travel Services
  • Housing Planners
  • National Travel Associates
  • NTA Travel
  • T.P.I- Travel Partner International
  • Travel Business Bureau
  • Travel Era
  • Travel Time Solutions
  • U.S. Travel Services
  • Wholesale Room Rates (Hotels)

None of these companies are affiliated with or endorsed by HDAW and are NOT authorized to book hotel rooms in the name of HDAW. Many of these housing brokers do not include resort, booking or service fees in their quote. Others will cancel reservations once credit card information has been obtained. HDAW strongly discourages booking hotel rooms with any other company than the Gaylord Texan.

If you have been approached by any company claiming to be an official HDAW housing contractor, please contact HDAW Conference Management immediately at 708-226-1300 or email